Hr Planning Assignment

Introduction to readiness Function. Human resource planning is the process whereby presidencys rule the staffing support they will need to meet business needs and node contracts. There be a variety of considerations that impact this planning, including impending retirements and transitions, the accessibility of employees with certain skills sets and changes in the environment that may require training for lively employees. Human resource planning is important and ongoing because of both(prenominal) versed and external environmental changes.Internally, businesses argon impacted by turnover and retirements. Externally, they atomic number 18 impacted by changes in technology, changes in the economy, and changes in the industry and consumer demand that may require skills that do non currently exist within the company. All of these impacts deliver an effect on the type and numbers of employees that are needed for the business to rebriny triple-crown. MM Distributing Agencie s. Company Profile MM Distributing Agencies is engaged in product distributing business for five years in a considerably prospered manner.The business was started by Mr. Manjula Madurapperuma. Since the companies commencement Mr. Manjula Madurapperuma and Mr. Ajith Jayathunga has contributed in a major aspect to the company to be r separatelyed the zenith. Their Vision To go for distributing agencies in each district. Their Mission We will be the most successful distributing company in the country. MM Distributing Agencies has cardinal distributing agencies, distributing Unilever and Asian Paints products in several(prenominal) geographical areas.And they retain ab emerge 65 employees under their distributing agencies running out their conveying capacity. Each and every agency is invariable with a counterbalance private instructor, Sales handler, spud Keeper and an IT manager. These managers strike authority to plan, and recruit and mete out candidates to their branches or to the cross section. Primarily what happens in these distributing agencies is storing and distributing the products of Unilever and Asian Paints Companies to shops in those bad-tempered areas. Storage and DistributionEach distributing agency has inventories Unilever and Asian Paints products are directly sent to these inventories and these inventories are controlled and handled under the supervision of Stock keepers and supervisors. And the information about the products stored in these inventories is entered to the master(prenominal) database by computer operators under the supervision of IT managers and Stock keepers. These agencies use Vans and Lorries to spread out products. On all these vehicles in that location is an outstanding staff whereas a driver, funds collector and 1 or 3 assistants are supposed to work together.And all the day to day activities, information about give outd products are entered to the main database by computer operators under the supervision of IT managers and Stock keepers. And finally the natural covering Management retrieves required information from the certain database. Competitors Competitors of these agencies are other agencies that distribute products of companies like Hemas, CIC, Multilack, Nipolack, and COSWAY etc. Locations of MM Distributing Agencies. Organizational Structure Mr. Manjula Madurapperuma. Mr. Manjula Madurapperuma. Mr. Ajith Jayathunga Mr. Ajith JayathungaAnuradhapura weapon system Manager Anuradhapura Branch Manager Avissawella Branch Manager Avissawella Branch Manager Nuwara Eliya Branch Manager Nuwara Eliya Branch Manager Each and every branch is consistent with a Branch manager, Sales Manager, Stock Keeper and an IT manager. Sales Managers, Stock Keepers and IT managers work under the supervision of their particular branch manager. All these managers have authority to plan, and recruit and select candidates to their branches or to the particular section. Only the heed positions are fill ed under the supervision of Mr.Manjula Madurapperuma and Mr. Ajith Jayathunga period HR Planning Process at MM Distributing Agencies. Even though MM Distributing Agencies is engaged in business in a considerably successful manner, the scheme does non have a proper planning process. And also it does non have a HR department. HR managers duties are done by the each branch manager. Currently the Sales Managers, Stock Keepers and IT managers at each branch have the authority to plan, and recruit and select candidates to their branches or to the particular section under the supervision of their particular branch manager.When there is a position to be filled these managers ask their current employees for help or they go for recruitment at gate option. harmonise to Avissawella branch manager this organization does not have a HR database and a successful planning process, when they have a vacant position they temporarily lease employees for the particular vacant position until they fi nd a suitable individual to hire permanently. And the managers admit that it is a costly process. And also they admit that temporarily hire employees cannot be trusted.Both Avissawella and Nuwara Eliya branch managers have faced problems with temporarily hired workers stealing products from the organization and with their bad behavior. These problems are results of not having HR department, a HR database and a proper planning process in the organization. According to Mr. Manjula Madurapperuma, they have tried to establish two distributing agencies at Kurunegala and Kegalle, but both beats they have failed to keep those agencies running. It is clear all those failures were occurred because the organization did not have a proper planning process.These weaknesses can affect the organizations success. Current Problems of The HR Planning Process at MM Distributing Agencies. * This organization does not have a HR Department. * Organization does not prevent a HR database. * Does not ha ve a proper planning process. * Managers apace plan solutions for problems like employee turnover, retirements and market losing and they fail at implementing those plans. * Branch managers have to work as HR managers too. * Some managerial solutions like temporarily hiring workers cost a huge amount of money and resources to the organization.Recommendations for improvement * Owners of this organization should hire a HR Manager and required other employees and have a HR Department in this organization. * HR Department should maintain a HR database about available employees to inform them and to hire them when there are vacant positions to be filled. * Owners of MM Distributing agencies should meet their managers time to time and make plans for the future of the organization and should implement them carefully. Otherwise the remaining three branches of MM Distributing agencies will eventually fail.